There are a lot of reasons why you would want to move an office. Maybe you just got an influx of new workers and you are running out of space. Or you found a new, cheaper place for your office. Maybe you just want to be closer (or further away) from the customers, so you decided to pack everything up, find reliable moving services Manhattan, and start the moving process. However, when the time to move arrives, you will realize that moving an office is not the same as moving a house. There are just so many small details and differences that make it a completely different feat. This is why commercial movers operate somewhat differently than the residential ones, and you need to do so as well. And in this article, we have collected some of our top commercial moving guidelines for you!
What are the top commercial moving guidelines
You might be wondering if there is a list of guidelines that you can just follow and check off as the move goes. However, this is often not the case. Just like every office is different, so is the moving process for every office different. However, there are a couple of things that are the same in each move. These are the staples of the job and doing them will help speed up the process, and save some money as well:
- start planning for the move early,
- assign people to different tasks,
- planning budget is one of the most important top commercial moving guidelines,
- find a moving company that can help you and finally
- don’t forget about your clients.
Follow these simple tips not only to stay organized during a move but to plan ahead. Knowing what you need to do as well as what’s coming is a valuable thing to have during the moving process.
Commercial moving requires a lot of planning
The first thing you need to understand is that there will be a lot of planning when moving an office. You need to plan within your own office, as well as plan together with the moving company. Everyone needs to be aware of what their task is if you want a successful move. So, start by holding an office meeting. Depending on how big of an office you have, you will need to dedicate different people to work in each department, and for each chore.
For starters, everyone should clean up the work area and take personal belongings with them. You don’t need to carry their stuff, even during short-distance moving, because it can get quite expensive if everyone does it. Picking a reliable person from each of your departments, who will be monitoring the tasks at their home turf, is one of the top commercial moving guidelines we can offer you.
These people will also be of great help when planning your new space. Since they worked in their own departments for some time, they know if there is anything missing or if people aren’t happy with something. Then, you should pick up the blueprints of your new office and plan the layout ahead. Not only will this help your workers in their new space, but it will also save time when the movers get your stuff to their new location.
Plan your budget carefully
We cannot stress enough how a well-planned budget can make-or-break your move. It’s simple – if you run out of the designated money midway through the moving process, you will be in trouble. Similarly, designating too much money for the move might end up drying the resources you have on other processes, which can, in turn, slow your business down. This is why planning the budget right before you move is one of the top commercial moving guidelines everywhere.
First, think about the reasons for moving your office. This will affect just how relaxed about the budget you can be. You will not be set apart the same amount of money when you are moving because of the budget cuts and because you are doing pretty well, right? Then, hold a meeting with your team and look into all the tasks you need to do. Try not to forget even the simplest things such as getting the moving supplies. You don’t want any unexpected costs during the move!
Find a reliable moving company
Once you have your budget set, you are ready to start looking for a moving company. If you have moved before, then you already know how beneficial finding the right company is. Reliable movers can make your move easy and smooth! On the other hand, movers that aren’t as efficient will not only waste your time but money as well. Even worse, they will cause stress and pull your focus away from the chores you need to do for the move.
So, interview all interstate movers NYC has to offer that fits your budget and try to make a smart decision. Compare the bids carefully and make sure you read up on the company online. There are many websites that you can check for this information. You should also get references to form the companies and call them. Have a nice chat with them about their moving experiences to find out more about the companies.
Don’t forget about your clients
The final on our list of top commercial moving guidelines is not to forget about your clients. It can get easy during the process to do so, and it’s up to you to keep them informed. Call them to let them know you are moving an office. For the more important customers, you might even want to organize meetings where they can ask how your relationship will be changing. Moving an office is a great opportunity for networking, but it’s important to keep the contacts you already had as well.