Office relocation action plan

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    A detailed office relocation action plan is essential to any successful commercial move. Without a carefully curated strategy, it’s likely that things will get messy at some point. However, if you make a schedule and stick to it, then your office relocation journey will be a piece of the cake! Another important aspect of a successful move is a capable team of movers. That’s why we at Heart Moving Manhattan are your dream team! Once we arrive, all you have to do is relax and let our crew do the work for you. Make sure to check our offer and book a free estimate at your earliest convenience. We are at your disposal whenever you decide to relocate your office.

    Hire reliable movers before making an office relocation action plan

    Not every professional moving company is going to be available at the time of your move. Therefore, schedule the movers in advance before making any plans. Also, keep in mind it’s wise to move before your office lease expires, to avoid inconveniences.

    a man checking the boxes
    Hire the movers first then write down a detailed office relocation action plan.

    First, take time to research some of the best-rated office movers Manhattan has on offer. Check the testimonials, service rates, years of experience, and available hours. However, make sure the company that seems appealing to you actually holds all the necessary certifications and licenses. In addition, ask the companies’ representatives about insurance options. Without these, you can’t be sure the company is legit and not another fraudulent scheme. Your safety for the duration of the move always comes first. The last you need is unpleasant scenarios in the middle of an already stressful moving endeavor.

    Book at least several moving quotes

    After you make a list of potential cross country movers NYC has on the market, book their estimates. Once you have the information about the approximate moving costs, it’ll be easier for you to make a final decision. Include your team in a discussion before scheduling the moving date.

    Let your employees and clients know about the move in advance, then create an office moving plan

    Your business will be on hold for some time. Therefore, do your best to notify all clients and employees. Organize a meeting for your workers and ask them kindly to let you know if they are staying. It’s important for you to know whether to plan job openings in a new location. Next, gather your team and discuss the moving expenses, storage facilities in Manhattan, and other additional moving services you’ll need.

    Although downtime is a normal part of an office move, worries around your business may catch up with you. Just relax and remember that office relocation is a start of a new chapter. It may take some time to kickstart your business, however, you will soon reap the benefits. Be patient about the upcoming move and new opportunities awaiting your company.

    Take time to inventory and declutter your office

    Dedicate an entire day to decluttering your office. Throw paper crumbs broken items and anything you don’t need anymore into the garbage bin. After that, examine your furniture. Decide if it’s going to fit in your new office space. However, consider selling or donating furniture pieces that are too bulky for your new office. This is the best way to get rid of the excess burden. Plus, you can potentially earn extra money and invest it into, for example, quality moving boxes Manhattan companies offer at affordable prices. Once you are done with decluttering, your old office will seem less crowded with unnecessary items. As a final step, make a list of the inventory and supplies you will later pack and store for the move.

    a woman writing an office relocation action plan
    Check what you have in your office.

    Quality moving supplies are an indispensable part of any successful office action plan

    Now that you have the idea of how many items you have to pack, take the following moving shopping list with you and get enough boxes and packing supplies:

    • strong cardboard moving boxes
    • plastic containers
    • waterproof zipper casesĀ 
    • packing paper
    • bubble wrap
    • duct tape
    • packing gun
    • clean fabrics or sponges
    • permanent markers
    • scissors
    • scalpel

    Pack what you can in advance

    Although you will have professional packing help at your disposal, there are items you can pack yourself before the movers arrive:

    • Documents and files – These are the first to pack. Use waterproof zipper cases to protect paperwork, files, and personal documents from moisture. Don’t accidentally pack them inside the box! Keep them with you at all times and transport them in a private vehicle.
    • Office supplies – Notebooks, pens, papers, and other office necessities are always much-needed. Wrap them with layers of packing paper or bubble wrap. carefully place them inside the padded moving box or plastic container. Use sponges or old (and clean) cloth for extra padding.
    • Computers – Laptops are easy to pack while PCs need extra attention. First, take pictures of cords and other attached parts. Disassemble each part carefully and pack separately. Mark the cords with colorful stickers after you fold them.

    Label each box with multi-color permanent markers to know later what’s inside. Also, don’t forget to seal the boxes cross-wise, at least a few times. Leave bulky furniture pieces and electronics to the movers. They will know how to prepare them for the move without a scratch.

    a man packing the box
    Secure each moving box or container.

    Make sure to coordinate the entire process of your office relocation action plan

    It’s your responsibility to be at the very place once the movers arrive. You have to be there to remind them if the boxes contain breakable items. Moreover, you will be able to relax after you see that everything goes smoothly. Furthermore, communication with the movers is a necessary part of an office relocation action plan. If unexpected circumstances come up, it’s your duty to let them know in advance so they can adjust to your needs and schedule.

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