Now that your office relocation is close, you should start preparing for it. Not only you will have to keep the business running, but you will also need to finish the entire process on time. And in order to be a good example for your employees and clients, you should probably have a good plan ready. Depending on how far your new location is, make sure to include all the professional help you can. This way, things will be much easier and your office will be ready for business in no time. Here is a short guide to packing up your office for relocation!
Inform your employees
As soon as you set a date for your relocation, make sure to inform your employees. This way you can assign them different tasks regarding your relocation. Once you do that, hiring one of the NYC moving companies will be the next step. Their employees will ask for all the details regarding your relocation so make sure not to forget something. When all the arrangements are over, you can focus on guiding your team to a successful office packing. Set your priorities first and stick to the plan until the very end.
You will also have to inform your old and future clients. Use the power of social media to announce your arrival in the new location. This will give them time to prepare for your arrival as well, and you can come up with some special offers as a sign of goodwill!
Disable the I.T. sector
As this is one of the most important sectors in your office make sure to disable it last. Your office will still have to run even while you pack and this sector is making it all possible. Office movers Manhattan can provide some advice on how to do it right if you don’t have a professional for it in your team. As soon as this part is over, make sure the entire sector is transported to a new location. This is essential as the I.T. sector will have to start working first. This way you will be able to continue with work as soon as you move to a new place.
Packing up your office may become tiring and difficult at some point. If that happens feel free to look for packing services NYC. Professionals will do it much faster and at an affordable price. Your documentation and all the files will be safe in their hands. Keep in mind that your team is trained for the certain area your business is focused on. this doesn’t mean they will do great with packing as well, as they will need to focus on work too. Don’t put too much pressure on them, but instead rely on professionals whose job is to make your entire relocation easier.
Find proper packing material
There is a huge difference between commercial and residential moving NYC. As a result, you will need to focus more on packing material for your office. Since your paperwork is essential for the future of your company, you need to be super careful with it. Try to find stable folders for your paperwork. The last thing you need is them bending and ripping during packing or transportation. Don’t forget markers for labeling as well. It will be much easier to continue packing once every box is labeled properly. You and your team can come up with labels and put them on each side of the box. After that store the boxes away and wait for the movers’ arrival.
If you decide to wrap some items with paper be careful. You should avoid paper with ink on it, as it may color or damage the item. the best solution is a proper wrapping paper, or simply a bubble wrap.
Pack up your office and leave things you don’t need
Chances are big that during your packing, you will come up with countless items you won’t be using anymore. If that happens, there is a great solution for it. Simply look for storage units NYC and leave everything to them. Everything from paperwork, equipment, and more, can stay there as long as you want them to. Once you and your company settle in and feel ready, you can come and pick them up. Before you leave your items there, ask one of your employees to make an inventory list. This will make things much easier later when you decide to bring them back to your office.
Ask a member of your team to look for smaller businesses that may use items you don’t need anymore. This will save you huge amounts of time and will bring a smile to someone’s face. There are many small businesses struggling out there and this small act of kindness will surely make their day!
Give yourself plenty of time
Both you and your employees deserve to have all the time in the world for this relocation. After all, you will have to be back at work as soon as you settle in. Don’t forget that you will also need to stay in touch with clients all the time. They will request more information about the move as well and you surely must be there for them. Packing up your office will take some of your precious time, so plan it in advance.
Also, while you are investigating the Manhattan area, choose the best time and season for your relocation and packing. You should avoid summer and big holidays as streets will be filled with people and your employees would rather be home than packing the office. Teamwork is very important in situations like these so packing up your office with happy employees will give much better results!